1. Abolish internal email
Statistics show that we spend 36% of our time dealing with emails. If you work a 40 hour week that equates to 14.4 hours per week or 748.8 hours per year! Emails replaced the need to send a hard copy of a document via Royal Mail. In the days prior to email we either talked or if you had a quick note you’d scribble it on to a post-it and stick it to your colleagues’ monitor. Slowly but surely email has not only replaced the postman but also the post-it!
I can honestly say that I haven’t sent an internal email for 6 months and I have to tell you it feels great! All our internal communications are done verbally or via Crugo instant messages. This means that rather than writing out an email and hoping you get a reply, you can send succinct messages and get quick responses. This saves a huge amount of time and increases productivity.
2. Make things easy to find
We all store files on our desktop and mobile devices. We receive files via email, Dropbox, Skype and so on. Searching for a document or auditing an employee is very difficult and again very time consuming.
Crugo allows businesses to store all of their data on our secure, UK based servers. This makes searching for a file, person or conversation very easy with our global search feature.
3. Implement transparency
“If the words of command are not clear and distinct, if orders are not thoroughly understood, then the general is to blame.’’
Giving staff the information they need to carry out their work is essential to success within any organisation. Full transparency is not always necessary and can be counterproductive. Finding a middle ground is key.
Crugo allows business owners and managers to have full control over who sees what within their organisation. Private groups and direct messages allow secure communications for the more sensitive or confidential tasks.
4. Take control
Employees follow leadership. Allowing all members of a team to have full visibility over progress and outstanding tasks gives them a sense of ownership and pride.
Using Crugos’ shared To-do lists gives managers and staff the functionality and visibility they require to complete projects in a more efficient way. Team members will send less communications and attend less meetings because the information they require is at hand and easily accessible.
5. Have fun
Happy teams work harder because they enjoy what they do and how they do it. They are proud of the work they produce and know that their managers will recognise their efforts.
With Crugo you can create a group just for social activities and fun things! This keeps those silly communications away from the wrong audience. If you have ever sent an email to the wrong recipient then you’ll relate to this!
The above 5 steps can be implemented very quickly and with very little set-up or cost. For more information or to book a demo, please get in touch.
Thanks for reading.